TERMS and COnDITIONS

The International SOS Foundation’s Duty of Care awards are free to enter. 

1. Definitions

Applicant – any organisation that submits a formal Entry in pursuit of a Duty of Care 
Award, as defined within this document. 

Entry – a formal, written submission made by the Applicant, on the appropriate Entry forms, and in accordance with the Terms and Conditions of submission. 

Awards – the Duty of Care Awards 

Jury / Judging Panel – a group of individuals, appointed by but independent of International SOS and the International SOS Foundation, to evaluate entries, shortlist submissions, and select Award winners. 

Finalist / Nominee – Any Entry that is shortlisted by the Jury. 

Owner of the Awards – International SOS Foundation. 

2. Objective of the Duty of Care Awards

The Global Duty of Care Awards recognise and honour organisations and individuals with a proactive approach to travel risk management. The awards recognise those who design, implement and improve processes and systems that mitigate travel, health and security risks and contribute to effectively protecting workers overseas. 

3. Award Categories

There are nine categories of Awards: 

i) Innovation – recognising new and novel approaches to identifying, managing and mitigating risk, including utilising advancements in technology.


ii) Resilient Care – developing organisational robustness to protect the health, security and safety of people working in challenging, extreme or remote environments.


iii) Communications – effective communications campaigns or programmes that mitigate travel, health or security risk to mobile workers.


iv) Partnership – the power of collaboration and partnership to mitigate risks to mobile workers.  For example, this relationship could be between a commercial organisation and an institution.


v) Thought Leadership – recognising the best survey, research or analysis to better understand or mitigate risks linked to working abroad.


vi) Remote Healthcare – recognising healthcare initiatives that prevent or reduce accidents, illness and injuries and achieve good clinical outcomes in challenging or remote locations.


vii) ROI for Travel Risk Mitigation – recognising cost effective programmes that mitigate risk to people travelling or working abroad. Programmes should demonstrate a return on investment for travel risk mitigation. For example, this programme contributed to a decrease in insurance claims, or enabled a business to operate in a challenging location.


viii) Ambassador for Duty of Care – an individual who has made a significant impact in protecting people travelling and working abroad.


ix) German Mittelstand: European Duty of Care Programme – recognising German Mittelstand organisations as well as those with up to 5,000 employees who best demonstrate creating a culture of Duty of Care (Fürsorge) for their people travelling or working abroad. It shows Mittelstand businesses promote and implement a Duty of Care agenda, pragmatically despite limited resources. Entries should describe holistic programmes and include how risk assessment (Gefährdungsbeurteilung) leads to risk mitigation.


4.  Call for Entries

A Call for Entries to the Duty of Care Awards shall commence on Monday 5th December 2016 and will be announced in one or more relevant leading publications, online though the Awards website, using social media, and through direct communications with potential Applicants. A period of not less than two months will follow the Call for Entries in order to provide sufficient time for Applicants to prepare and submit an Entry. 

5. Participation

An Applicant may enter up to two Awards categories, providing each submission reflects different initiatives, in line with the Terms and Conditions contained in this document. 

Where an Entry is duplicated and submitted for more than one category, it shall only be considered for the first category in which it was received. 

The Jury has the right to reclassify Entries from one category to another at its discretion. 

6. Eligibility 

The Duty of Care Awards are open to all companies, institutions, non-government organisations as well as the government sector. The Awards are global in nature and open to all organisations whether operating in the Americas, Europe, Africa & Middle East and Asia-Pacific. 

Each Entry should cover one site, business unit, or organization, except in the category Partnership where collaboration between two or more organizations or business units is expected. 

The initiative, activity, project or programme of work described within the Entry should have been implemented or operated within the period 1st January 2015 – 31st December 2016.  

From 1st January 2015 until submission of the Entry, Applicants must not have suffered any work- related fatalities; been subject to any prohibition notice, or received formal notice by a regulatory body to cease any or certain work activities; or have been the subject of any convictions with regard to health and safety at work. In addition, there must be no ongoing criminal investigations or prosecutions pending in relation to the site, business unit or organisation submitting the Entry. 

The Jury holds the right to disqualify any Entry which does not meet the eligibility criteria. 

The Jury and Owner of the Awards retain the right to modify the eligibility criteria from time to time, with retrospective effect. 

7. Receipt of Entries 

Participation in the Awards will constitute acceptance of the Terms and Conditions contained within this document. 

A person submitting the Entry on behalf of any other person or entity warrants that such other person or entity has provided its approval for such submission and the use of any relevant materials as provided herein. 

All Entries must be submitted in the English language. 

Entries must be received by midnight GMT on Friday 10th March 2017. Entries received after this date may not be considered. 

Any Entry that is deemed by the Jury to be incomplete, incomprehensible, or received in any other format than the official Entry form may be disqualified. 

Should it be found that information submitted within an Entry is incorrect, inaccurate or misleading the Entry will be removed from the Awards application process. The Jury has the right to request further information, evidence or data to supplement or confirm submissions made during the application process. Where such a request is made and the Applicant does not provide further details, the Entry may be disqualified. 

Applicants should not make any attempts to personally contact any members of the Jury with reference to their involvement with the judging process. This will be viewed as an attempt to influence their impartiality and is not deemed as appropriate by the Jury or the Owners of the Awards. 

8. Entry assessment 

Entries received will be collated according to each Award category for assessment by the Jury. 

The Jury will assess all Entries received and nominate up to five Finalists per category. 

One Winner per category will be selected. The Jury may decide to not award a Winner in any category. 

The Jury's decision is final and binding on all Applicants. 

9. Confidentiality 


As the purpose of the Duty of Care Awards is to promote and propagate best practices regarding the subject matter of the awards, information submitted by an Applicant will be used for (i) the purposes of assessing the entries and (ii) placing information regarding the winning, runner up and other Entries on the Foundation's website. 

The International SOS Foundation shall notify the Applicant of its intention to post any specific materials provided by the Applicant on its web site, and in the event that the Applicant requests that certain information therein be withheld or redacted, such request shall be addressed in good faith by the parties, if necessary by de-identifying such materials or as otherwise agreed. Subject to the provisions of this document, ownership of the materials submitted by Applicants shall remain with the Applicant. 

The International SOS Foundation may also repurpose entry materials submitted by Applicants for case study usage or educational purposes, provided that in such event, (a) the International SOS Foundation will give the Applicant prior notice, and allow the Applicant an opportunity to comment on such materials, and (b) attribute relevant materials to the Applicant(s) who have submitted the same. 

10. General 

Participation in these awards is considered as acceptance of the Terms and Conditions contained within this document. 

Applicants to the Duty of Care Awards understand and agree that application to the awards does not entitle them to a prize or any other form of consideration. 

The decisions of the Jury are final and binding on all Applicants and Nominees. Award Nominees and Winners may state in advertising and promotional material that they have won or have been shortlisted, but they must state the year of the Award. 

11. Consent 

An Entry constitutes the Applicants consent to the International SOS Foundation using the name of the Applicant Company and each individual referenced in the Entry in conjunction with the Foundation's activities, and to use the materials submitted as outlined herein.